E-Document Management Solution | BackOffice Maintenance | Highlights Of Technical ArchitectureCataloging & Profile | Search & Retrieval | Access & Security | Storage | Document Views | Version Control | Workflow | BackOffice Maintenance

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E-DOCUMENT MANAGEMENT SOLUTION

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Infoline’s Electronic Document Management solution provides distinct advantages for organizations that deal with documents in paper as well as electronic formats and has a built-in workflow module.
The product is built on a web-based modular architecture, which combines technical robustness with flexibility to adapt to business processes. Conforming to international standards like ODMA and XML, Our e-doc solution is also an immensely scalable solution primarily because of its distributed component based architecture.

Key Features
Back Office Maintenance
Highlights Of Technical Architecture

KEY FEATURES :

Cataloging & Profile
Our E-doc solution organizes all a firm's documents into an electronic library with instant search, retrieval and archival abilities. Further, it also provides features for users to define their own properties (meta data and key words), which can be used to retrieve documents. Similar to cards in a library catalogue, it creates a profile of each document from which a logical index is built.

Search & Retrieval
It provides full text search to enable the user to access information within the body of the text that is not easily categorized or described in the document profile. Apart from exact search, it also supports Fuzzy Search (fetches even approximate matches!) and Thesaurus Search. It also facilitates Boolean searches (where search criteria is specified through a combination of words and phrases).

Access & Security
In this solution, rights and restrictions may be assigned to specified documents based on individual users or groups of users; enabling managers to grant fully configurable privileges (Read; Search; Write; Delete; Full Access or a combination) on the firm's central document repository.

Storage
IT provides ‘easy to use’ options to add documents to specific folders within the Firm’s repository. Paper documents can be added to the folders through scanning while existing electronic documents can simply be dragged into the specific folders in the repository. Bar code mechanism provided in this solution facilitates automatic routing of documents into specific folders thus making the scanning and routing job delegable, automated and error-free.

Document Views
E-Docs Enterprise indexes information stored in different file formats so that the content is searchable. E-Docs Enterprise also provides a browser based viewer for viewing scanned images as well as more than 150 computer file formats like MS WORD, MS EXCEL, MS Powerpoint, PDF, DWG etc.

Version Control
E-Docs has implemented a powerful version control system, which allows the users to create multiple versions of the documents with Single CheckIn, CheckOut features.

Workflow
E-Docs has a flexible and powerful workflow module through which business processes of an organization can be mapped very easily. The users or administrators can create custom workflow templates and add documents to the workflow to be routed appropriately. Security can be assigned to ensure that only specific users who are part of the workflow can actually work on that document and not anybody and everybody. Multiple operations on the workflow and the job (a document which is following a workflow) can be performed like holding a job, deleting a job etc.

BACK OFFICE MAINTENANCE :
E-Docs provides various tools and web interfaces to perform multiple back office operations.

	Back Up and Restoration of the entire repository along with the database.
	Text Rectification for better OCRing and indexing.
	Audit Trails for tracking the user operations.
	Report Generation for tracking the usage of the system.

SOLUTION ARCHITECHUTRE

HIGHLIGHTS OF TECHNICAL ARCHITECTURE :

	This E-doc solution is based on a true-distributed architecture, which allows for immense scalability and flexibility.
	It allows the OCR process, which is CPU-intensive to be distributed on multiple machines.
	The browser-based applications and other client applications like Capture Client etc. can be installed on any version of Windows.
	The system uses a proprietary algorithm for storing the documents on the hard disk. The e-doc solution stores the documents in such a manner that to access any document, there is a maximum of 2 subfolders. Also, since the logical structure required by the user is not replicated on the hard disk, it becomes very difficult for anyone to pull out a document from the hard disk directly.
	The system allows for configuring multiple volumes of storage for storing the documents. These additional volumes could come from other server machines or hard disks. And the most important thing is that these new volumes can be added without stopping the Solution server. So, as the number of documents keeps increasing additional volumes can be added and the size on the volume to be used can also be set.
	The e-doc solutions uses XML for transferring data between the components. So, customizing this doesn’t involve any amount of overhead. Also, this has interfaces, which allow the administrator to perform a complete storage of the database in XML format so that the entire database can be reconstructed even if the database crashes. Similarly, if the index gets corrupted, the entire index can be rebuilt within no time.
	Error logging is done allowing the administrator to understand the problem and fix it in a very quick turnaround time.

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